How to create email account using Website Hosting Plan ?

How to create email account using Website Hosting Plan ?

Step 1 : Login to Cpanel

Check the cpanel username & password you received in welcome mail while signup for the hosting plan.

Tip: You can use hostname.sibername.com in the meantime until your domain request has been approved. The cpanel password will be the same

password for FTP , Cpanel , Mysql and other main system need.  It should be confidential. Below is the login details we will use in this tutorial.

2. Your username is help

3. Your password is  MyCpanelPass

Note : Its recommended to copy the username & password including the cpanel url in a notepad and copy paste it later when required.

Use the url given below to access cpanel:-

http://www.yourdomainname.com/cpanel or http:// hostname.sibername.com/cpanel

CpanelhostingMail

Click Here to Enlarge Screenshot

You can simply use your cpanel login details there and press OK to login. (Check image above)

Also, you can press “Esc” button ( top left 1st key) from your keyboard to skip this windows and get the window given below  to use your username& password.

(Check image below)

CLoginHosting

Click Here to Enlarge Screenshot

Once you press Login then you will get the Welcome screen same as mentioned below.

CpanelWelcome.jpg

Press ‘No, I’m fine. Thanks!

Congratulation : You are successfully logged to your account.

Step 2: Manage Email Accounts

Email Accounts

This set of features allows you to add and manage email accounts associated with your domain. Please click on the feature which you want to check.

  • Add an Email Address
  • Change the Password
  • Change the Quota Limit
  • Delete an Email Address
  • Configure an Email Client  ( Please do not use this & check our Email Client tutorials)
  • Access Webmail
  • Default Email Account

Add an Email Address

To add a new email address:

  1. Type the email address to be created in the Email field.
  2. Type the password in the Password field.
  3. Retype the password in the Password (again) field.
  4. Type the quota in the Mailbox Quota field.
    • The quota defines how much hard drive space the account will be allowed to use.
    • Important: Due to mail server constraints, quotas cannot be greater than 2048 MB. Quotas exceeding this amount must be unlimited.
  5. Click Create Account.

Existing addresses are displayed in a table. Using this table, it is possible to:

  • See how much disk space the account uses.
  • Change a password.
  • Change a quota limit.
  • Delete an email address.
  • Access an account through webmail.
  • Configure a mail client.

Change the Password

A secure password is one that contains no dictionary words and includes upper- and lower-case letters, numbers, and symbols.

To change the password:

  1. Click Change Password next to the appropriate email account.
  2. Type your new password into the Password box.
  3. Confirm your new password in the Password (again) box.
  4. Click Change Password to store the new password.
    • If you do not wish to change the password, click cancel.

Change the Quota Limit

The quota limit for an address defines the amount of mail (in Megabytes) that can be stored to its mailbox. Once this limit is exceeded, any incoming mail will be returned to the sender with a message stating that the recipient’s mailbox is full.

When the quota is reached, new incoming messages will be stored on the server for a 48-hour period before being deleted. They will not be delivered to your inbox until you delete old emails.

Since a full quota will prevent you from receiving mail, it is important to keep track of quota usage.

noteNote: You will not be able to exceed the quota set by your web host. Also, due to mail server constraints, you cannot set a quota greater than 2048 MB. Quotas exceeding this amount must be unlimited.

To change a mail quota:

  1. Click Change Quota.
  2. Type the new email quota (in Megabytes) into the appropriate field. For an unlimited account, click unlimited.
  3. Click Change Quota to store the new value.
    • If you do not wish to change the quota, click cancel.

Delete an Email Address

To delete an email address:

  1. Click the Delete link corresponding to the account you wish to remove.
  2. Confirm that you wish to delete the address by clicking Delete.
    • If you wish to keep the email address, click cancel.

Access Webmail

This feature allows you to access an email account using a web browser. To access this feature:

  1. Click the More button corresponding to the appropriate email account.
  2. Select the Access Webmail option from the resulting menu.
  3. Enter the password in the appropriate field.
  4. Click the Log in button.

Default Email Account

Your default email address is listed under the Default Email Account heading. This is a special email account set up when your cPanel account is created by your web host. The account’s username and password are the same as your cPanel account name and password.

Depending upon your web host’s setup, this address may serve as a “catch-all” for all mail sent to invalid usernames in your domain. As such, it may receive a large amount of spam.

You can check and delete the mail received by this account. To do this via webmail, click Access Webmail.

The default address cannot be deleted or renamed, and it has no quota. It cannot be used for sending email. For this reason, we recommend creating an email account for daily use.

Forwarders

For cPanel version 11.28

This feature allows a copy of any email sent to one address to be forwarded to another address. This lets you use one account to check mail sent to several email addresses. You can also discard email or send (pipe) mail to a program.

Please note that any email account with BoxTrapper enabled should use the Box Trapper Forward List feature. See the BoxTrapper article for more details.

To view forwarders for a specific domain on your account, click the Managing menu and choose the domain for which you wish to set forwarders.

To quickly find a specific email address, enter a keyword in the Search field and click Go.

  • Add a Mail Forwarder
    • Using the Pipe to Program Option
  • Remove a Mail Forwarder
  • Add a Domain Forwarder
  • Remove a Domain Forwarder

Add a Mail Forwarder

To add a mail forwarder:

  1. Click Add Forwarder.
  2. After Address to Forward, type the address whose email you wish to forward. Be sure to select the correct domain from the drop-down menu.
  3. Select 1 of 5 options:
    • Basic options:
      • To forward mail, click Forward to email address and type the address to which mail should be forwarded.
      • To discard incoming messages and automatically send a failure notice to the sender, click Discard with error to sender.
  4. Click Add Forwarder.

Remove a Mail Forwarder

To delete a forwarder:

  1. Click Delete next to the appropriate forwarded address.
  2. Confirm that this forwarder should be deleted on the following page.

Add a Domain Forwarder

This feature will allow all mail sent to a domain to be forwarded to another domain. Adding a domain forwarder will override the default address for the selected domain.

To add a domain forwarder:

  1. Click Add Domain Forwarder.
  2. Enter the domain to which you would like to forward email.
  3. Click Add Domain Forwarder.

Remove a Domain Forwarder

To remove a domain forwarder:

  • Click the button under the Delete heading that corresponds to the domain forwarder you would like to remove.

Auto Responders

For cPanel version 11.28

This feature can be configured to automatically send response messages. This can be useful when the recipient is unavailable.

To view auto responders for a specific domain on your account, click the Managing menu and choose the domain for which you wish to set auto responders.

The cPanel interface provides a table that lets you view, edit, or delete existing responders. To quickly find a specific email address, type a keyword in the Search field and click Go.

  • Add an Auto Responder
  • Remove an Auto Responder

Add an Auto Responder

To add or edit an auto responder:

  1. Click Add Autoresponder to create a new auto responder. Or, find a current auto responder and click Edit.
  2. Choose a character set.
  3. Specify the interval, in hours, you wish for the autoresponder to wait between responses to the same email address.
    • For example, if you set up an autoresponder with an interval of 24, and you receive an email from john@example.com at 8 am on Monday, the autoresponder will respond to his message immediately. If, however, john@example.com continues to email you throughout the day, the autoresponder will not send him another response for 24 hours after his initial email (in this case, 8 am Tuesday). If he emails you again after the 24-hour interval expires, he will receive an auto response.
  4. Define the email address whose mail you wish the system to respond to.
  5. In the From and Subject fields, type the username and subject you want to appear in the response.
  6. If the message includes HTML tags, click the HTML checkbox.
  7. In the Body field, type the text of the response.
  8. Click Create/Modify to store the new auto responder.

In the message body, you can include tags, enclosed in percent signs (%). You can use these tags to insert information, such as the incoming email’s sender or subject, into the body of the email. Available tags are:

  • %subject% — The subject of the message that was sent to the auto responder.
  • %from% — The name of the sender of the message received by the auto responder, if available. (If the sender’s name was not received, %from% will print the sender’s email address.)
  • %email% — The sender’s email address.

Remove an Auto Responder

To delete an auto responder:

  1. Click Delete next to the appropriate auto responder.
  2. Click Yes to confirm that the responder should be deleted.
    • If you wish to keep the auto responder, click No.

Default Address

For cPanel version 11.28

This address will receive any mail sent to an invalid email address for the current domain. The default address is also commonly called a “catch-all address.”

It is possible to define how the default address handles the incoming messages.

  • Set Up a Default Address
    • Using the Pipe to Program Option

Set Up a Default Address

To set up your default address:

  1. Select the domain for which you wish to set up a default address.
  2. Click one of the following options:
    • Forward to email address — Enter the address in the text box. You do not need to type “@” and the domain name.
    • Discard with error to sender — Enter an error message for the sender to read.
  3. You can also click Advanced Options to:
    • Discard incoming messages without an automatic response.

      noteNote: This option is not recommended since the sender will be unaware that the delivery failed.

    • Automatically forward messages to a program by defining a path to the program, for example /home/$utility, in the Pipe to a Program field.
    • Forward incoming messages to your system account.
  4. Click the Change button.

noteNote: If your domain is targeted by spammers, forwarding mail to a default address is likely to yield a large amount of spam.

Mailing Lists

For cPanel version 11.28

This feature simplifies sending mass mail, allowing you to type a single address to send mail to multiple email addresses. It is important to note that the mailing lists are handled by an application called Mailman. For more information regarding Mailman, please visit http://www.list.org/.

noteNote: Mailman lists are made public by default. To protect any information sent through a list, it is recommended that the list be made private through the Mailman interface.

  • Add a Mailing List
  • Modify a Mailing List
  • Change a Mailing List Password
  • Delete a Mailing List

Add a Mailing List

cPanel comes complete with an interface for defining a name, password, and domain name for the mailing list you are creating.

To add a new mailing list:

  1. Enter the list name in the appropriate field.
  2. Select a domain from the pull-down menu.
  3. Key-in and confirm a secure password.
  4. Confirm the password in the Password (Again) field.
  5. Click Add Mailing List to create the new mailing list.

Once a mailirng list has been created using cPanel, it can be modified, deleted, or the password can be changed using the functions below the Current Lists heading.

Modify a Mailing List

To quickly find the mailing list you wish to modify, type a keyword into the Search box and click Go. cPanel displays the lists whose names contain the keyword.

To modify an existing mailing list, you will need to enter the administrator password. If you have lost or forgotten your administrator password, the password can be changed, without the original password, using the Change Password feature.

Once you have entered the Mailman modification menu, you are free to define the various configuration options in Mailman. Consult the Mailman documentation for more information regarding these configuration options: http://www.list.org/docs.html.

Change a Mailing List Password

Using the cPanel interface, it is possible to change the password for a mailing list without the old password. This can be very useful in recovering control of your mailing list in the event the password is forgotten or lost.

A secure password is one that contains no dictionary words and includes upper- and lower-case letters, numbers, and symbols.

To change your password:

  1. Key-in and confirm the new password.
  2. Click Change Password to activate the new password.

Delete a Mailing List

To delete a mailing list:

  1. Click the Delete link next to the appropriate name in the list.
  2. Confirm that the list should be deleted on the following page.

 

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